Position Summary: This position provides high-level administrative support to the Executive Director of El Programa Hispano Católico. The Executive Assistant organizes and coordinates executive outreach and external relations efforts.


Principle Duties & Responsibilities:

  • Completes a broad variety of administrative tasks for the Executive Director, including managing the calendar of appointments; preparation of meeting materials and notifications; coordination of meetings for rooms and meals as necessary; composing and preparing correspondence; filing systems and general recordkeeping.
  • Communicates directly, and on behalf of the Executive Director, with members of the Management team, as well as Board members, and others.
  • Assist with coordination of EPHC events as needs arise.
  • Serving as member of and recording secretary for the Executive Director’s meetings, as well as other meetings as assigned.
  • Organizing and maintaining the archives of the Executive Department including its permanent records and documentation.
  • Provides a bridge for smooth communication between the Executive Director and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff.
  • Works closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures.
  • Adherence to El Programa Hispano Católico policies and procedures.
  • Perform other duties as assigned.

Qualifications:

  • Must be bilingual (Spanish/English) and bi-culturally competent.
  • Ability to communicate concisely and effectively, both verbally and in writing in Spanish and English.
  • Bachelor’s degree preferred.
  • Strong proficiency in all programs of Microsoft Office; demonstrated experience with preparation of presentation materials and spreadsheets.
  • Demonstrate judgment and discretion in dealing with confidential matters.
  • Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner. High attention to detail required.
  • Willingness to learn new skills and take on new responsibilities.
  • Strong analytical and strategic problem-solving skills.
  • Ability to work well in team setting, as well as independently; be flexible and adapt well to different dynamics in a fast paced work environment.
  • Ability to prepare clear, accurate and concise reports.
  • Ability to work a flexible schedule, which could include some evenings and weekends.
  • Ability to support organizational and program specific mission and goals.
  • Ability to lift 40 pounds.
  • Must have driver’s license, access to vehicle and ability to obtain automobile insurance at levels required by agency (100/300/100).
  • Satisfactory results from civil, criminal and motor vehicle background check required
  • Ability to support the mission, vision and values of Catholic Charities and El Programa Hispano.
  • Ability to greet and work with members of diverse ethnic and cultural backgrounds.

Compensation: Salary range for this position is $40,000-45,000/year. Competitive benefits package, including: 100% employer paid health insurance (employee portion), disability, life insurance, paid time off, 12 paid holidays, retirement plan, free parking and more.

To Apply

Please submit your cover letter and resume at: https://ElPrograma.applicantpro.com

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